Complete Facility & Capital Project Toolkit
A complete project-development and delivery system for sports clubs, charities and community organisations taking a facility project from the first idea through funding, procurement, delivery and handover.
Capital projects get difficult when decisions, costs and responsibilities are scattered.
A project can start with a simple idea and quickly involve leases, planning, surveys, VAT, funding conditions, procurement, contractors, cash flow, variations, claims and evidence.
This toolkit gives the committee one structured route through the project instead of creating every process and document from scratch.
From idea to completed facility
A project-management system, not a folder of blank forms.
The refined workbooks, templates, worked examples and guides operate as a connected system. Dedicated Cost Control and Operating Viability worksheets help teams monitor committed expenditure, cash flow and future operating affordability.
28-Tab Project Control Workbook
Budget, cost control, operating viability, funding, permissions, procurement, programme, risks, actions, changes, claims, handover, outcomes and document control in one central system.
40-Point Readiness Check
Test whether the project has the foundations needed before the organisation commits significant time or money.
44 Editable Project Templates
Customer-ready documents for business cases, board approvals, procurement, adviser appointments, mobilisation, reporting, variations, handover, defects and post-project review.
Built-In Hints & Guidance
“How to complete this section” prompts explain technical areas, likely information sources, common mistakes and useful workbook links.
16 Completed Worked Examples
A populated workbook plus sixteen completed examples show how a realistic capital project develops from business case and approvals through procurement, delivery, handover and review.
Seven Practical PDF Guides
Start Here guidance, contents index, a 30-Day Capital Project Readiness Plan, tool-selection guide, practical capital-project handbook, stage-gate guide and licence/use guide.
Help the committee ask better questions before the project becomes expensive.
The value is not just the time saved creating documents. It is having a framework that prompts the organisation to think about issues such as site control, VAT, contingency, grant conditions, contractor selection, committed costs, changes and handover at the right point.
Set out the best current cost estimate and explain what is included.
Use current quotes or professional estimates where possible. Separate construction cost, fees, VAT and contingency. Do not assume VAT can be recovered unless this has been checked for your organisation and project.
You should not need to be a construction professional to understand the template.
The editable documents explain technical language and give practical prompts where volunteer committees are most likely to get stuck.
Built for the kind of schemes community organisations actually deliver.
Use the full system on a major development or scale the controls down for a smaller capital project.
Give your project a proper structure before the difficult decisions arrive.
Single-organisation licence.
Buy now — £599 → Secure checkout. Your download is provided automatically after successful payment.Frequently asked questions
Do we need to use every document?
No. The size and complexity of the project should determine the level of control. The toolkit gives you the full framework, then you use the parts proportionate to your scheme.
What if we do not understand a technical term?
The guided templates and PDF glossary explain many of the terms volunteer committees commonly encounter. Where specialist judgement is required, the toolkit tells you when professional advice may be appropriate.
Does this replace an architect or project manager?
No. It helps your organisation organise and govern the project. It does not replace architects, surveyors, engineers, solicitors, VAT specialists, health and safety advisers or other competent professionals where required.
Can we rebrand the templates?
Yes. The editable documents are designed to become your organisation’s own working project documents under the single-organisation licence.
